Save the date for the final conference of the HERMES project on resource sharing, bringing together librarians, researchers, students and advocates for a knowledge commons in order to share tools, learn lessons, and identify future needs in the field of resource sharing.

The conference takes place on 18 April 2023 [10-17,45]
at the National Library of the Netherlands in The Hague, with training on 19 April [9,30-13].

Resource Sharing: A Key Pillar of Open

The HERMES Project has, over the past three years, brought together libraries from across Europe and beyond in order to develop the infrastructure for resource sharing between institutions. Building on an idea born out of necessity during the COVID-19 Pandemic, it has demonstrated the value of practical cooperation between professionals and institutions as a pre-condition for making a reality of the goal of truly globally shared knowledge.

The final conference will be an opportunity to get to know better the outputs of the project – a software platform to support resource sharing, a handbook for the benefit of professionals and casual users alike, and training – as well as to hear more about the synergies and collaborations it has made possible. Participants will go away with a stronger understanding of current and emerging issues, and the tools available to address them.

Beyond this, the conference will also engage all those present in reflecting on the broader resource sharing landscape, and how it contributes to the goal of building a knowledge commons, long the goal of the open movement as a whole.

Through exploring shared trends between different parts of the world, as well as putting hot topics in resource sharing into a wider context, it promises also to give participants fresh insights and knowledge, as well as a valuable opportunity to network with peers from within and beyond their fields.

In addition to a conference, participants will be free to join a half-day training session based on the knowledge generated through the HERMES project on the following day.

So save the date today, and watch this space for more information.


Date: 18 April 2023
Theme: Resource Sharing: A Key Pillar of Open

  • 10:00-10:15: Welcome and introductions
  • 10:15-11:00: Keynote speech – Brigitte Vézina (Policy Director, Creative Commons)
  • 11:00-11:30: HERMES overview and key outputs – Silvana Mangiaracina (CNR)
  • 11:30-11:45: Break
  • 11:45-13:00: Panel with HERMES participants “Hermes stories” – Chair: Peter Collins (OCLC – IFLA – HERMES scientific committee)
    • Stephen Wyber (IFLA)
    • Ertugrul Cimen (MEF University)
    • Carmen Lomba (University of Cantabria)
    • Stefania Marzocchi (CNR)
    • Dalia Koulaima, Ibrahim Farah (University of Balamand)
  • 13:00-14:00: Brown-bag lunch/Introduction to the TALARIA software – Alessandro Tugnoli (CNR), Rabih Kahaleh (University of Balamand), Debora Mazza (CNR)
  • 14:00-14:30: Presentation of the manifesto – Peter Bae (Princeton University – HERMES Scientific committee)
  • 14:30-15:45: Guided Poster Session/Open session on hot topics in resource sharing
  • 15:45-16:00: Break
  • 16:00- 17:30 “Community building experiences” – Chair: Tina Baich (IFLA – IUPUI – HERMES Scientific Committee).
    • Nicole Clasen, Head of User Services Department, Leibniz Information Center for Economics (Germany)
    • Katia Medawar, Qatar National Library (Qatar)
    • Ibrahim Farah, University of Balamand (Lebanon)
    • Gonzalo Luján Villarreal, Enzo Golfetto, Carlos J. Nusch, Universidad Nacional de La Plata (Argentina)
  • 17:30-17:45: Next steps and close – Tina Baich (IFLA – IUPUI – HERMES Scientific Committee)
  • 17:45: Close

Date: 19 April 2023
Training in the morning from 9:30 to 13:30

The goals of this Training Session, as a complement to the conference on 18 April, are to provide participants with further practical insights into how they can benefit from and apply the outputs of the HERMES project in their own work.  Participants are invited to bring their own laptops, in order to be actively involved during the practical session on using the software.

  • 09:00 – 09:30: Registration and internet connection testing
  • 09:30 – 09:50: Introductory Session about HERMES Project and the Purpose of the Project (Silvana Mangiaracina)
  • 09:50 – 10:10: How libraries can benefit from the HERMES Project. Example of RSCVD (Peter Bae)
  • 10:10 – 10:30: Using the publication as support for resource-sharing activities (Peter Collins)
  • 10:30 – 10:50: What is available in the training KIT to help you share knowledge further in your own communities (Ertugrul Cimen)
  • 10:50 – 11:10: Coffee Break
  • 11:10 – 12:00: TALARIA software demo (Rabih Kahaleh, Alessandro Tugnoli, Debora Mazza)
  • 12:00 – 13:30: “Learning by doing” (practical exercises on TALARIA guided by Rabih
    Kahaleh, Silvana Mangiaracina, Debora Mazza)


As part of the programme for the Resource Sharing: a Pillar of Open conference, we are happy to invite potential participants to submit their applications to participate in our poster session.

This session is an opportunity to hear from a wider variety of voices and perspectives on the present and future of resource sharing, and the trends that shape it, in line with the theme of the conference as a whole.

Areas of focus could include:

  • Lessons learned from engaging with the Resource-Sharing during COVID (RSCVD) programme
  • Challenges met and overcome in resource sharing
  • Reflections on the nature and role of resource sharing today and into the future
  • The contribution of resource sharing to the goals of open access.
  • Success stories of interoperability and/or integration with other systems in resource sharing

We are keen to receive applications from librarians, students and researchers alike, who should be ready to talk for approximately 5 minutes. Posters should be available in both digital and physical formats, in order to facilitate sharing.

Please make your submission through the conference registration form, and should include the broad theme, title, author(s), author(s)’ affiliation, a 200-250 word abstract, and keywords.

Deadline: 12pm UTC 18 March 2023

Notification of Acceptance: 25 March 2023

Deadline Digital poster submission: 12 April 2023

Instructions for accepted posters

The poster session will be from 14:30 to 15:45 on Tuesday 18 April. You are required to be present to discuss your poster. The posters should remain on display until Wednesday 19 April. 

Poster Board Specifications

The available poster boards are 950mm wide and 2250mm high portrait style.

For printed posters, the standard poster size of DIN A0 841mm wide x 1189mm high is the minimum size. It is recommended that a printed poster be no larger than 900mm wide and 1900mm high.

If you are using photographs, graphics and pieces of text, these should also fit within the area of 900mm wide and 1900mm high. Posters have to be fixed onto the boards by means of double-faced adhesive tape, which will be provided on site.

HERMES is interested in obtaining digital copies of presented posters in the born digital format – JPG, PNG or PDF – and publishing them with their abstract in the HERMES Website after the Conference.

Your final digital Poster (JPG, PNG or PDF) should be submitted by April 12th 2023 at “biblio-education at” and “Stephen.Wyber at”.


We are happy to make available a limited number of grants of 200EUR to support participation at the final conference of the HERMES programme – Resource sharing: a pillar of open.

These grants are intended for people who otherwise would not be able to attend, and in particular for newer professionals. We are keen to ensure, also, that participants are then able to share the insights and knowledge they have gained further.

Successful applicants will be expected to commit to carrying out awareness raising activities around the HERMES project, and in particular the Talaria software (which will be presented as part of the conference). Those who have been involved in the RSCVD programme will be expected to provide a short video explaining the impact this has had on their work. 

Applications should therefore include the following:

  • Evidence of experience of, or with, resource-sharing
  • A short indication of your motivation for attending the conference, and what you expect to gain from it
  • An indication of how you expect to apply and share the lessons you learn from the conference in your own work
  • A specific aspect of the conference theme that you would like to share during the conference

We particularly welcome bids from people who have already been involved in the RSCVD programme, and will expect such applicants, if successful, to share a testimonial video of their experience.

Please make your submission through the conference registration form!

Deadline: 12pm UTC 18 March 2023

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